Form

Once you submit the form, one of our team will review your request and contact you about a phone call to go over your program needs.

After that, please allow 2-3 weeks for a complete proposal, including follow up questions, preliminary proposals, adjustments, etc). If you need it sooner, please note this in the details below and we will be in touch to discuss.

Preferred Proposal Due Date*

Month-Day-Year

How do you prefer to be contacted?*

Work phone

Mobile phone

Is your program for credit?*

For credit

Not for credit

Please provide the approximate date when you can tell us the final group size and if the program is confirmed to run.*

Month/Day/Year

Where would you like to go?*

If you are open to other locations, please note that here as well.

Preferred departure date from home country:*

Month-Day-Year

Preferred return date to your home country:*

Month-Day-Year

Are your dates flexible?*

Yes

Maybe

Briefly summarize the academic goals of this program.*

Briefly explain what you foresee AEA handling vs. what the SAO or faculty might handle .*

For example, some faculty like to arrange meetings with their contacts, which is perfectly fine.

Are you agreeable to scheduling a phone call to go over your RFP before we put together the proposal? (We really hope so)

Yes, please!

Not really.

Has your institution run this program before, and do you have a preferred provider (that could be us:)?*

We have run the program before and have a preferred provider in mind

We have run the program before, but are looking for a new provider

We have not run the program before, but do have a preferred provider

We have not run the program before, and do not have a preferred provider

Is the faculty leader a native of this destination, vastly familiar with it and/or fluent in the language?*

Estimated number of faculty*

No faculty support

More than 2

Regarding flights, please select all that apply.
(AEA does not offer group or individual flight bookings at this time.)*

We will arrange our own group flight(s) either internally or through a travel agent

Participants will arrange their own flights

Participants may arrive/depart at different times

There are no flights for this program

Airport transfers:*

We prefer private airport transfers for arrival and / or departure

We prefer public transportation for arrival and / or departure

We do not need airport transfers

We are undecided

Accommodation preferences (please select all that apply):*

Homestays

Hostels/Guesthouses (in private multi-bed rooms by gender)

2-star hotels

3-star hotels

4-star hotels

5-star hotels

Other types of accommodation (please specify)

Faculty need to be at a different accommodation than students

We will not be needing AEA to arrange accommodations

Please list any preferred hotels you have here.

Please select your WIFI/ Internet needs.

HEAVY: Internet will be used by group on a daily basis for coursework.

MODERATE: Internet needed in certain places or certain times for coursework.

LIGHT: Internet is not needed for coursework.

Internet not needed for coursework, but we would like generally reliable access

Internet is not a big deal for this group, so intermittent access is OK

We can go the whole time without Internet if needed

Guide / Coordinator services required:*

All AEA programs include a guide or logistics coordinator to secure the quality of the program. Please tell us what guide/coordinator services you will need (this could be, for example, an on-site program coordinator from the group's arrival until departure to support with logistics, health concerns, language barriers, etc. / local guide(s) for cultural activities or other activities / etc.).

If you would like our recommendations or feel strongly that a coordinator of any sort is not needed for your program, please note that here for us to discuss in more detail.

In-country transportation preferences: *

Private coach transport only

Public transportation preferred (i.e. train, bus, ferry, etc.) when it makes sense logistically and cost wise. (May be a mix of public and private transport, depending on the location.)

We do not need transportation

Group meals required (please select all that apply):*

Daily breakfast at accommodations (standard inclusion)

Welcome dinner

Farewell dinner

Additional group meals TBD

Meal Allowances for small group meals on own

Additional program needs (please select all that apply):

Guest lectures

Meeting room / classroom space

AV equipment for classes/lectures

Honorariums for guest speakers

Do you need Health & Evacuation Insurance?*

We highly recommend purchasing our CISI insurance, especially for students who may need mental health support, or if your insurance does not offer such support.

No, we get health and evacuation insurance for all of our participants

No, our participants get their own insurance

Yes, please show me what the AEA policy entails

I'm not sure

24/7 Emergency Support Expectations

Typically, AEA provides a 24/7 Emergency Support Number in country to be called after hours in case of Emergencies Only. Please let us know if you have other expectations or needs for emergency support.

Does your institution typically require proof of liability coverage, such as Certificate of Insurance, or other Additional Insured coverages?

Yes we do

No thanks

I'm not sure

Do you need pre-departure planning support?*

We handle it entirely by ourselves.

I would like some materials related to the country or cities where we are going.

I would like my group to talk with the in-country manager or an AEA program manager prior to departure.

I would like to have a video/ call or two with your local coordinator without the group.

I would like some other support, but not yet sure what that would be

Please let us know your desired land cost budget (exclude flight costs), and please specify if this is your budget per student with faculty included free of charge, or the budget per person.

Why do we ask your budget? This is to help us choose the best hotels, transportation options and excursions for your budget. If a low price is a very important factor, please let us know.

Please use this space to provide any additional information as needed:

Please upload any documents that you have that will help us get a better understanding of the program needs, such as a syllabus, preferred itinerary, etc.

Oh, one more thing, please. How did you hear about us?*

Request a Proposal